Viewing user records
On the Users page you can add users (students, teachers and administrators), edit users, assign them to classes and courses or delete them from your site. In order to do any of these tasks, click on the ‘Users’ link in the Management box on your homepage. This will take you to the screen shown below.
You can use the Filters to sort the users list by age, class, group, level and role.
Write part or all of the user’s name or username in the search box to find them in the list.
Click on the titles in the red bar to sort your list of users.
Click on the + buttons to see more information about each user.
Edit multiple users by checking the boxes next to their usernames, selecting an option from the drop-down menus and clicking on ‘Assign’.
Click here to view users you have deleted in the past year. You can restore them by clicking on to the far right of the user. This is only available for the Superadministrator.
If you have a large number of users on the system, this drop-down menu lets you decide how many to display on one screen. You can choose from 50 per screen up to 500. If there are more users on the system than are listed on the screen you will need to click on ‘Next’ to see the next page of users.
Click on the delete icon to delete the user. Click on the edit icon to edit the user. Click on the green view user icon to view the user’s scores.
Adding new users
There are three ways of adding new users to your English Campus site. You can:
- Add users one by one on the Users page. Read below for more information.
- Fill in and upload a spreadsheet saved as a csv file. For information about how to do this, please download the PDF guide, available here. A csv template can be found here.
- Distribute a registration code for students to register themselves on to your site. Registration codes are for classes and can be found via the Class management page. Once you have the code and have shared it with your students, the students will be able to use their codes to register by clicking on ‘Register’ on the English Campus login page.
Adding users one at a time If you only have one or two users to add, the quickest way is to input the new user data directly into the Users area. To do this, from your homepage: 1. Click on ‘Users’ in the Management box. 2. Then the ‘New user’ button at the top right of the screen. This will take you to a page like the one shown below. 3. Fill in each box and select an option from each drop-down menu. 4. Add your user to a group if applicable and only once you have completed the other fields. You can do this by clicking the ‘Add groups button’. Check the box of the group you wish to add the user to and click on ‘Done’. Note: If you are in Restricted mode, you will need to assign all users, classes, courses and tests to the relevant group. When you have completed the user information, click on ‘Done’ to finish. Fields marked with an asterisk (*) must be completed. Here is some further information about creating user details:
- Usernames must be unique for each user on the system
- Usernames can be any combination of letters or numbers
- Usernames must not include spaces
- Usernames are not case sensitive
- Can be any combination of letters or numbers
- Must not include spaces
- Are case sensitive
- Can be changed by the user at any time
- Can be reset by teachers
Role, Level and Age:
Choose a role, level and age for each user so they will be easy to find and manage at a later date.
This is the name that appears in the top right corner of the page. It can be changed by the user in their profile area.
You can add an email address. If you check the box at the bottom of the page this will send login details to the new user.
Start date and End date:
The start date allows you to choose when you would like users to be able to log in. If you leave this blank, they can start straight away. The end date is the date users will be deleted from the site. If you leave this blank the user will stay on your site indefinitely, until you delete them manually.
Note: Deleting groups, classes and courses does not delete users that were assigned to them. Users can only be deleted on the Users page.
Uploading multiple users via CSV file
Creating your CSV file If you are adding large numbers of users to your English Campus, you may wish to use the CSV file templates. This means you can create a spreadsheet for all of your students, teachers and administrators and upload them as one file. A completed CSV file may look something like this: In order to successfully create this file, you must follow a specific format when entering the users’ details. To make this easier we have created a template to follow, which you can download here. Input the information about your students, teachers and administrators, such as their username, password and role on your Campus. To do this, please follow the style indicated in the table below and the template supplied. Each column represents a field in the user profile record. All the column headings must be there. However, not all the columns need to have a value in them. The following list summarises what must be included in the CSV file.
|CSV column name||Mandatory/optional||Values|
|Username||Mandatory||Users will log in with this username – not case sensitive – must be unique.|
|Password||Mandatory||Password for access – Case Sensitive.|
|Nickname||Mandetory||Will be displayed in user lists in the English Campus and at top of screen.|
|Firstname||Mandatory||Will be displayed in the user lists in your English Campus.|
|Familyname||Mandatory||Will be dispalyed in the user lists in your English Campus.|
|Optional||Will be displayed in user lists in the English Campus and means users will receive email notifications about messages sent to them.|
|Age||Mandatory||TEE, AUT – Must be written in upper case.|
|Role||Mandatory||STUD, TEACH, ADMIN – must be written in upper case.|
|Groups||Optional||Group names for groups that already exist in the English Campus. If the user is to be assigned to more than one group, separate the group IDs with a double colon (LONDON::PARIS). Group names must be written in upper case. Note: Students can only be assigned to one group.|
|Classes||Optional||Class IDs for classes that already exist in the English Campus. If the user is to be assigned to more than one class, separate the class IDs with a double colon (CLA_0001::CLA_0002).|
|Startdate||Optional||Date when user is activated. Users will not be able to log in before this date. The date field must be represented in the yyyymmdd format e.g. 1st August 2013 is entered as 20130801 in the CSV file.|
|Enddate||Optional||Date when the user is automatically deleted from your English Campus site. The date field must be represented in the yyyymmdd format e.g. 1st August 2013 is entered as 20130801 in the CSV.|
You can download a PDF guide to completing your CSV file here. Note: The English Campus will accept only certain characters with accents when uploading CSV files. Please therefore avoid using accents and symbols when preparing your CSV files. When you have completed your table be sure to save it as a .csv file. Uploading your users to the English Campus Log in to your English Campus as an administrator and click on the ‘Users’ icon in your Management area.
This will take you to the Users overview page, where you can click on the ‘File’ button in the top right.
You will then see the file upload page, which looks like this:
The option to add new users will be automatically selected. If instead you would like to update the information of existing users, just tick the ‘Update existing user data?’ box. Then click on ‘Choose File’ and select your saved .csv file. Then clic ‘Import’. When your file is uploaded, you will receive feedback to confirm whether or not the information has been completed correctly in your file. If your information is all correct, the feedback will look like this:
If your file has been completed correctly, you will see a list saying ‘OK’ next to each component.
There is a summary of the data you are uploading.
If you have completed the email column in your CSV file and wish for your users’ login details to be sent straight to them, make sure you tick this box.
Click ‘OK’ to finish uploading your users You will receive a confirmation that your uploading process has been completed. Click ‘OK’ again.
You will then be able to see you users as normal in your English Campus. If you have not completed your CSV file correctly using the template mentioned in the ‘Creating your CSV file’ section, you will receive an error message when you try to import the file. It will look like this:
You will see the word ‘Error’ and a brief explanation to show you which columns in the CSV file are not correct. You simply need to go back and amend the file before you can try uploading it again. To see the error in more detail, click ‘Error Log’.
Assigning users to a class
In order for teachers to follow students’ progress and scores, they both need to be assigned to a class. This section explains how to assign users, both teachers and students, to a class. Click on ‘Users’ in the Management box on the English Campus homepage.
This takes you to the User Management page. Find the users you wish to add to the class; you can use the Filters to do this. Once you have found the users, select them using the tick boxes, as shown in the image below.
Scroll to the bottom of the User Management page, where you will see an Assign box.
You can use the Assign box to add users to a class.
Use the Classes drop-down menu to select the class you are adding to.
Make sure you have selected ‘Assign’ from the second drop-down menu.
Click the ‘Assign’ button. A confirmation box will appear. Click OK to confirm and the users will be assigned to the class.
Removing users from a class
If you need to remove users (both students and teachers) from classes, you can do so from the User Management section of the English Campus.
Click on ‘Users’ in the Management box on the English Campus homepage.
This takes you to the User Management page. Find the users you wish to remove from the class; you can use the Filters to do this. Once you have found the users, select them using the tick boxes, as shown in the image below.
Scroll to the bottom of the User Management page, where you will see an Assign box.
You can use the Assign box to remove the users from the class.
Use the Classes drop-down menu to select the class the users are currently assigned to.
Select ‘Remove’ from the second drop-down menu.
Click the ‘Assign’ button.
A confirmation box will appear. Click OK to confirm and the users will be removed from the class.
Restoring deleted users
Superadministrators can restore students that have been deleted in the past year. You can do this by clicking on ‘Deleted users’ in the Users area. While the users are in the Deleted users area you will not be invoiced for them. Click on the ‘restore’ icon and these users will be reactivated in your English Campus platform. Once restored, they will be assigned to the same groups and classes that they were previously assigned to, and can access any information they had access to before they were deleted. Users will remain in the ‘Deleted users’ area for one year after you initially deleted them.
Please note that only students can be restored once deleted: teachers and administrators will not appear in your ‘Deleted users’ section. Because these roles have no information associated with them, if you wish to reactivate a deleted teacher or administrator, simply create a new user with the same user name and password as before, and re-assign them to their original groups and classes.
If you have an administrator account, you cannot access the ‘Deleted users’ area and you will need to contact your institutional Superadministrator.